The Parochial Church Council of Fordham and Eight Ash Green (the PCC)

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the GDPR).

2. Who are we?

The PCC is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The PCC complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: –

·                     To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;

·                     To administer membership records;

·                     To fundraise and promote the interests of the charity;

·                     To manage our employees and volunteers;

·                     To maintain our own accounts and records (including the processing of gift aid applications);

·                     To inform you of news, events, activities and services running at Fordham and Eight Ash Green;

·                     To operate the Fordham and Eight Ash Green Church web site and deliver the services that individuals have requested.

4. What is the legal basis for processing your personal data?

·         Explicit consent from you so that we can keep you informed about news, events, activities and services and keep you informed about church events.

·         Processing of your personal data is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;

·         Processing of your personal data is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –

o   the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and

o   there is no disclosure to a third party without consent.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with third parties as detailed below:

·         Other members of the church in order to carry out a service to other church members or for purposes connected with the church;

·         We may disclose your personal data to MailChimp ( ) insofar as reasonably necessary for publishing newsletters. You can find information about MailChimp’s privacy policy and practice at: ;

·         Financial transactions relating to our website are handled by our payment services provider, PayPal ( ). We will share transaction data with our payment services provider only to the extent necessary for the purposes of processing your payments, refunding such payments and dealing with complaints and queries relating to such payments and refunds. You can find information about the payment services provider’s privacy policy and practice at

We will only share your personal data with third parties outside of the Church membership with your consent.

6. How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website at

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

Data intended for use in direct marketing (newsletters) will be retained until such time as you request us to remove it (which can be done by contacting the data controller at the address below or using the MailChimp or other marketing tool opt out request), or, in the case of electoral role members, until you are no longer on the electoral role.
7. Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

·         The right to request a copy of your personal data which the holds about you;

·         The right to request that the PCC corrects any personal data if it is found to be inaccurate or out of date; 

·         The right to request your personal data is erased where it is no longer necessary for the PCC  to retain such data;

·         The right to withdraw your consent to the processing of your personal data at any time

·         The right to request that the data controller provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable).

·         The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;

·         The right to object to the processing of personal data, (where applicable); and

·         The right to lodge a complaint with the Information Commissioners Office (contact details below).

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing of your data and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new purpose.

9. Cookies that we use

We use cookies for the following purposes:

·                 authentication – we use cookies to identify you when you visit our website and as you navigate our website;

·                 status – we use cookies to help us to determine if you are logged into our website;

·                 security – we use cookies as part of the security measures used to protect user accounts, including preventing fraudulent use of login credentials, and to protect our website and services generally;

·                 analysis – we use cookies to help us to analyse the use and performance of our website; and  

·                 cookie consent – we use cookies to store your preferences in relation to the use of cookies more generally.

10. Cookies used by our service providers

·                 Our service providers use cookies and those cookies may be stored on your computer when you visit our website.

·                 We use Google Analytics to analyse the use of our website. Google Analytics gathers information about website use by means of cookies. The information gathered relating to our website is used to create reports about the use of our website. Google’s privacy policy is available at:

10. Managing cookies

Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version. You can however obtain up-to-date information about blocking and deleting cookies via these links:

·        (Chrome);

·        (Firefox);

·        (Opera);

·        (Internet Explorer);

·        (Safari);
Blocking all cookies will have a negative impact upon the usability of many websites.

If you block cookies, you will not be able to use all the features on our website.

11. Contact Details

To exercise your rights, raise queries or complaints, please in the first instance contact the PCC at

All Saints Church Office,
John Owen Barn,
Fordham Hall,
Church Road,

Tel: 01206 243262

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.